Financial Operations:
● Creating and execute University approved fundraising events
● Establishing a detailed and economically feasible budget for each trip in collaboration
with respective Trip Leader
● Acting as a liaison for Financial Affairs to ensure timely trip payments amongst
participants (required weekly meeting with Financial Affairs for payment updates for
participants on trips)
● Educating Trip Leaders and other Chairs on financial opportunities for participants to
fund trips
● Assisting in coordinating the Amazon drive for donations for specific trips
● Reaching out to other sources (ex: dentist’s office, hospitals, etc.) to obtain donations for
international trip
● Searching for and organizing scholarships for trips
● Verifying that all invoices from community partners have been received and uploaded to
the financial operations folder
Marketing and Outreach:
● Creating social media posts on all social media platforms including, but not limited to:
● Maintaining an email list and sending out regular emails giving updates about trip application deadlines, costs, etc.
● Building Beyond Bama Alumni database and maintaining social media presence within the database
● Creating presentations, flyers, and handouts for classroom presentations to be carried out by Trip Leaders
● Creating graphics to be used for various purposes including but not limited to merchandise, social media, and handouts
● Working with various newsletters, publications, and organizations on campus to further the Beyond Bama brand
● Coordinating with Team Leaders for events such as Get On Board Day and other tabling events
● Communicating with individual colleges within the University to expand student outreach
Logistical Operations:
● Assisting Trip Leaders in all aspects of domestic and international trip planning and execution
● Assisting Trip Leaders in coordination with respective Chairs with logistics, including, but not limited to:
● Helping to maintain binders with copies of IDs, Insurance, Passports (if necessary), Participant Information Sheet, Statement of Behavioral Responsibility, Legal Documentation, and any other applicable forms
● Collaborating with other Chairs and Team Leaders to ensure success of each trip
● Ensuring all trip documentation is uploaded to the Google Drive
● Assisting Trip Leaders with the creation of all trip applications on qualtrics for domestic
and international trips
Team Development:
● Assisting in keeping morale high within Beyond
● Coordinating team-building events to grow the interpersonal relationships of the group
● Reminding members of CSL-wide events and recording attendance of all Beyond Bama
Assistant Team Leaders afterwards
● Training Trip Leaders to lead reflections
● Training Trip Leaders to effectively communicate with trip participants
● Distributing electronic post-trip surveys to Trip Leaders, participants, and chaperones
● Establishing specific curriculum educating Trip Leaders (and therefore trip participants)
on specific social issues that will arise in specific trips (ex. Food insecurity, domestic
violence, ability status, etc.)
● Educating members about professional email and phone etiquette
Community Partner Relations:
● Assisting in finding new community partners for trips
● Aiding in finding potential lodging for trips where housing is not already confirmed
● Ensuring professional communication with current established community partners
● Sending thank you letters to community partners after trips
● Ensuring follow-ups with community partners
● Working with Trip Leaders to create informational presentations about the communities
and our respective partners to ensure that all Trip Leaders and participants are
knowledgeable about other trips
● Creating and distributing surveys to community partners to better future trips and
strengthen relationships with the community partners
